When we think of parties – weddings, birthdays, bris, etc., we usually think of formal invitations, however, event does not need a formal invitation. A small gathering of family, friends, or neighbors can be easily initiated via word of mouth.

Person-to-person conversations are the best method you can use to invite someone to your event. A conversation is the most highly personal form of communication. It can convey your genuine interest in the other person. Moreover, conversation also gives you the opportunity to encourage someone to attend your event and respond to any concerns or potential problems they may have about attending your event. It also provides you with the best opportunity to promote the event and answer questions about the event particulars. So, let us look at other medium that can be as effective as sending a formal invitation when on a budget.

The first medium we will look at is the telephone. The telephone is the tool most often used to get the word out about events. Sometimes this is the only method of invitation a guest may receive – especially for last minute or surprise gatherings. Such calls cultivate interest, enthusiasm, support and, generally, guarantee stronger and more positive responses from the invited guests. Additionally, phone calls are successfully used as event reminders for guests who have not yet sent in a response or reservation card. Often, a little prompting from the right person is all it takes to boost attendance at an event.

The second medium we will look at is the fax machine. Prior to the use of e-mail, the fax machine was commonly used to send and receive announcements about events or activities. At times, it was also a method of inviting potential guests to casual events. A broadcast fax is still an effective and cost efficient way to get the details of your event on paper and in front of large number of people. However, keep in mind that transmission quality can vary and not all designs or artwork fax well. Moreover, if the recipient does not own a fax, is not sitting in front of one, have access to a particular machine, chances are your invitation is easily discarded by someone else and not reached the intended person. Therefore, make sure the intended recipient know when to expect your fax.

The third medium, which is a trend that I personally like, over email, is E-vite. This method is quite simple. It‘s like sending forwards to your contacts, but with RSVP and tracking capability. You are able to see who opens your invitation and how often. It is cost effective for planners on a small budget. It lets you save on envelopes, stamps and mail time. In other words, your guests will not have to worry about mailing back a RSVP, or finding stamps or traveling to the post office.  E--vite  is a one-stop shop for both you and your guests. Conversely, email is also a good medium for sending and receiving mails; however, it won’t be formal or memorable as using E-vite – see our invitation that was sent to us from Grace Ormonde Weddings for attending a non-profit event back in December. K'Mich Events is cordially invited to..

The final medium we will look at is one that is popular with everyone, ‘Facebook.’ This medium is a very effective way for spreading the word – depending on type of event, about your event. It also helps to keep track of your invites, and has RSVP capabilities.

Ultimately, these are just a few ideas you should keep in mind when faced with a tight budget. These mediums can be an effective way in sending out invitations; nevertheless, the final decision is up to you.

Happy Planning